Alumni Spirit

Alumni Association Constitution and By-laws

ARTICLE I - NAME

The name of this organization shall be The Alumni Association of Baldwin Wallace University. Local chapters which may be established in a community shall insert the name of the community before the word Alumni.

ARTICLE II - MISSION
The purpose of this Association and its local organizations shall be:

  1. To establish and maintain communications among Baldwin Wallace University, its alumni, faculty and friends
  2. To gather and share information about alumni to demonstrate the success and effectiveness of Baldwin Wallace University
  3. To promote a spirit of involvement, enthusiasm and support for the University
  4. To generate financial support and other resources that will enhance the quality of education at Baldwin Wallace University
  5. To assist alumni with activities sponsored by the University and the Alumni House
  6. To support and encourage the collection and preservation of memorabilia and information

ARTICLE III - MEMBERSHIP
All graduates and former students of Baldwin Wallace University and its affiliated institutions, and all those upon whom these institutions have conferred honorary degrees or honorary association memberships shall be considered members of the Alumni Association.

ARTICLE IV - HONORARY MEMBERSHIP
The Alumni Association may confer honorary Alumni Association membership upon those persons who have made extraordinary personal commitments to Baldwin Wallace University.

ARTICLE V - ALUMNI COUNCIL
The Alumni Council is the governing body of the Alumni Association and shall include the following as members:

  1. Officers of the Alumni Association including President, First Vice President, Second Vice President, Third Vice President and Immediate Past President
  2. Thirty Alumni Council-at-Large members
  3. The President of the BW Women's Club
  4. The President of the BW Alumni Lettermen's Association
  5. The President of the Women's Alumni Athletic Association
  6. The President of the BW MBA Association
  7. The Chairman of the Athletic Archives Association
  8. The President, Historian and Director of Alumni Relations of Baldwin Wallace University
  9. Past Presidents of the Alumni Association shall be permanent members of the Alumni Council
  10. Officers of the Senior Class

ARTICLE VI - MEETINGS AND QUORUM

  1. Meetings of Alumni Council shall be held twice each year during fall and spring. The President of the Alumni Association or the Director of Alumni Relations may call meetings of the Alumni Council or the Alumni Association by giving thirty (30) days’ written notice. A quorum of Alumni Council is twelve members.
  2. Meetings of the Alumni Council will be open to all alumni.

ARTICLE VII - DUTIES AND RESPONSIBILITIES OF THE ALUMNI COUNCIL

  1. The Alumni Council shall be a forum for communication among alumni and the officers and trustees of Baldwin Wallace University.
  2. The Council shall exercise all powers and functions of the Alumni Association between meetings of the Association.
  3. Alumni Council members shall be informed and engaged ambassadors for Baldwin Wallace University.
  4. Alumni Council shall plan the annual meeting of the Alumni Association which shall occur during Alumni Celebration.

ARTICLE VIII - NOMINATING COMMITTEE
Nominations of candidates for Alumni Association officers and Alumni Council-at-Large members will be made by a committee of three or more members appointed by the President of the Alumni Association and including the Director of Alumni Relations. The First Vice President of the Alumni Association shall chair the committee. The nominating committee will present the slate of candidates for vote by members attending the Fall meeting of the Association.

ARTICLE IX - ELECTION AND TERM OF OFFICERS
The officers of the Alumni Association shall be President, First Vice President, Second Vice President, Third Vice President and Immediate Past President. Alumni Council shall elect officers at the spring meeting for a two-year term of service beginning with the start of the academic year and ending with the close of the academic year.  The intent is for a person to serve in each office sequentially. Candidates for office are selected from Alumni Association membership.

ARTICLE X - DUTIES & RESPONSIBILITIES OF OFFICERS

  1. Officers of the Alumni Association including the President, First Vice President, Second Vice President, Third Vice President and the Immediate Past President shall serve as the Executive Board of the Alumni Association. The Director of Alumni Relations shall serve as an ex officio member of the Executive Board.
  2. The duties of the President shall include presiding at all meetings of the Alumni Association, presiding at Executive Board meetings, representing the Alumni Association at official University functions and chairing the Alumni Committee on Communications.
  3. The duties of the First Vice President shall include serving on the Executive Board, representing the Alumni Association in the absence of the President and chairing the Nominating Committee.
  4. The duties of the Second Vice President shall include serving on the Executive Board, representing the Alumni Association in the absence of the President and First Vice President, and chairing the Strategic Planning and Constitutional Review Committee.
  5. The duties of the Third Vice President shall include serving on the Executive Board, representing the Alumni Association in the absence of the President and First and Second Vice Presidents, and chairing the Alumni Programs Committee.
  6. The duties of the Immediate Past President shall include serving on the Executive Board and chairing the Alumni Honors Committee.
  7. In the event of a vacancy on the Executive Board (President, First Vice President, Second Vice President or Third Vice President), the officers will advance to fill the vacancy. The Executive Board will appoint a new Third Vice President

ARTICLE XI - ELECTION AND TERM OF ALUMNI COUNCIL-AT-LARGE MEMBERS
Ten Alumni Council-at—Large members will be elected each year for a three year term of service beginning with the start of the academic year and ending with the close of the academic year. Consideration in nomination of Alumni Council-at Large members will be given to class graduation decade and geographical representation. Alumni Council will elect the Alumni Council-at-Large members at their regular meeting in the spring each year. University media will carry the names of newly elected Alumni Council members for acknowledgment of service.

ARTICLE XII - DUTIES & RESPONSIBILITIES OF ALUMNI COUNCIL-AT-LARGE MEMBERS

  1. Council members are elected to hold the position based on interest, involvement and commitment to Baldwin Wallace University.
  2. Council members will attend the annual meetings of the Alumni Association and participate in at least one committee of the Alumni Council.
  3. Council members will contribute a financial gift annually to Baldwin Wallace University.
  4. Council members are representatives of the Alumni Association in their communities.
  5. Council members will assist in identifying, cultivating, and involving alumni in areas such as student recruitment, job placement, regional volunteers, financial support and more.
  6. Council members will be familiar with and support Baldwin Wallace programs and activities.
  7. Council members will seek out and encourage talented alumni for volunteer roles, other alumni activities and alumni awards.

ARTICLE XIII- HONOR CITATIONS AND HONORARY DEGREES
Members of the Alumni Association are encouraged to nominate candidates worthy of recognition with honor citations or honorary degrees by submitting letters to the President of Baldwin Wallace University for action by the Board of Trustees.

ARTICLE XIV - ALUMNI HONORS COMMITTEE
The Alumni Honors Committee shall consist of the Alumni Council officers, a representative of the President of the University, the Historian, the Director of Alumni Relations, at least one Alumni Council-at-Large member, and at least three former Alumni Merit Award recipients. This committee will select the recipients of the Alumni Merit Awards and the Family Heritage award according to Articles XV and XVI. The Immediate Past President of the Alumni Association shall chair the committee.

ARTICLE XV- ALUMNI MERIT AWARD
The Alumni Association will honor outstanding alumni and honorary alumni for their achievements and service in their profession, their community, and their alma mater with Alumni Merit Awards. The merit awards will be conferred annually at the Alumni Honors Program during Alumni Celebration.

All members of the Alumni Association shall be encouraged to submit names of candidates for the Alumni Merit Award to the Director of Alumni Relations for the compilation of biographical information and consideration by the Alumni Honors committee.

A minimum of four awards shall be given annually with a suggested maximum of six at the discretion of the Alumni Honors committee. Recommended criteria for Alumni Merit Awards:

  1. Recipients must have attended Baldwin Wallace University for a minimum of one year or must have served the University for a minimum of ten years.
  2. Ability to be in Berea to receive the award shall not be a criterion.
  3. The Alumni Merit Award may be conferred posthumously.
  4. Nominees shall be judged on their achievements since graduating from or leaving the University.

ARTICLE XVI - FAMILY HERITAGE AWARD
The Alumni Association recognizes and honors those distinguished families who, throughout generations, have provided many years of faithful and loyal service to Baldwin Wallace University. All members of the Association shall be encouraged to nominate families that they deem worthy of this honor. One family will be honored annually at the Alumni Honors Program. The selection committee shall be the same as for the Alumni Merit Award.

ARTICLE XVII - THE OFFICE OF ALUMNI RELATIONS
Baldwin Wallace University will maintain an Office of Alumni Relations under the supervision of the Director of Alumni Relations. The Office will organize and maintain alumni records and will involve alumni in programs that assist the University in achieving institutional goals and objectives. The Office will plan and promote social, cultural and educational programs to serve members of the Alumni Association. The Office will involve parents of current students in Alumni Association activities where appropriate. The Office of Alumni Relations will work in cooperation with the Office of University Relations to publish alumni publications.

ARTICLE XVIII - ALUMNI PROGRAMS COMMITTEE
A committee consisting of three or more members appointed by the President of the Alumni Association and including the Director of Alumni Relations shall review alumni social, cultural and educational programs and make recommendations for change and/or additional programs. The Third Vice President of the Alumni Association shall chair the committee.

ARTICLE XIX - ALUMNI COMMITTEE ON COMMUNICATIONS
A committee consisting of three or more members appointed by the President of the Alumni Association and including the Director of Alumni Relations shall review and make recommendations for facilitating and improving communication among alumni and Baldwin Wallace University. The President of the Alumni Association shall chair the committee.

ARTICLE XX - STRATEGIC PLANNING AND CONSTITUTIONAL REVIEW COMMITTEE
A committee appointed by the President of the Alumni Association consisting of three or more members and including the Director of Alumni Relations shall review the Constitution and By-Laws every year and make appropriate recommendations for consideration by the Alumni Council. The Second Vice President of the Alumni Association shall chair the committee.

ARTICLE XXI- CONSTITUTIONAL AMENDMENTS
This Constitution and By-Laws may be amended by a two-thirds vote of the members voting at an annual meeting of the Association or it may be amended by Alumni Council at any time subject to review by the Association. Reasonable advanced notice of proposed amendments shall be published in Synergies or other publications sent to members of the Alumni Council. Reasonable advance notice of proposed amendments shall be provided to the members of the Alumni Council.

ARTICLE XXII - CONSTITUTIONAL ADOPTION
This Constitution and By-Laws shall be effective upon the adoption thereof and shall supersede any and all instruments of a similar nature heretofore adopted or used by the Association.

ALUMNI COUNCIL COMMITTEES

ALUMNI COMMITTEE ON COMMUNICATIONS
A committee consisting of three or more members appointed by the President of the Alumni Association and including the Director of Alumni Relations shall review and make recommendations for facilitating and improving communication among alumni and Baldwin Wallace University. The President of the Alumni Association shall chair the committee.

NOMINATING COMMITTEE
Nominations of candidates for Alumni Association officers and Alumni Council-at-Large members will be made by a committee of three or more members appointed by the President of the Alumni Association and including the Director of Alumni Relations. The nominating committee will present the slate of candidates for vote by members attending the Fall meeting of the Association. The First Vice President of the Alumni Association shall chair the committee.

STRATEGIC PLANNING AND CONSTITUTIONAL REVIEW COMMITTEE
A committee appointed by the President of the Alumni Association consisting of three or more members and including the Director of Alumni Relations shall review the Constitution and By-Laws every year and make appropriate recommendations for consideration by the Alumni Council. The Second Vice President of the Alumni Association shall chair the committee.

ALUMNI PROGRAMS COMMITTEE
A committee consisting of three or more members appointed by the President of the Alumni Association and including the Director of Alumni Relations shall review alumni social, cultural and educational programs and make recommendations for change and/or additional programs. The Third Vice President of the Alumni Association shall chair the committee.

ALUMNI HONORS COMMITTEE
The Alumni Honors Committee shall consist of the Alumni Council officers, a representative of the President of the University, the Historian, the Director of Alumni Relations, and at least five Alumni Council-at-Large members. This committee will select the recipients of the Alumni Merit Awards and the Family Heritage award according to Articles XV and XVI. The Immediate Past President of the Alumni Association shall chair the committee.