A
finance
charge
will
be
added
to
any
account
balance
remaining
after
the
first
week
of
classes.
The
finance
charge
is
assessed
monthly
at
a
rate
of
.417%
on
any
unpaid
balance
until
the
account
is
paid
in
full.
If
full
payment
cannot
be
made
by
the
first
due
date,
the
student
is
advised
to
consider
using
one
of
BW's
monthly
payment
plans.
There
is
a
nominal
processing
fee.
However,
finance
charges
are
not
assessed
to
payment
plan
users
who
remain
current
with
their
scheduled
payments.
View
payment
instructions
and
access
the
BW
Payment
Portal
to
view
and
register
for
a
payment
plan
and
to
make
payments.
Students
with
delinquent
billing
accounts
will
not
be
allowed
to
register
for
the
next
semester
unless
full
payment
of
the
account
has
been
received
prior
to
the
student
registration
appointment
time.
Students/families
using
a
BW
monthly
payment
plan
must
be
current
with
their
monthly
payments
or
registration
will
be
delayed
until
payments
are
up
to
date.
Students
who
are
delinquent
in
meeting
their
financial
obligations
to
the
University
are
subject
to
additional
restrictions.
Certificates
of
credit
(transcripts)
or
letters
of
honorable
dismissal
will
not
be
issued.
Diplomas
will
not
be
awarded.
Students
should
contact
the
bursar
to
make
arrangements
to
resolve
their
delinquent
payment
status.
University
tuition
and
all
related
charges
are
adjusted
based
on
the
published
billing
policy.
First-time
BW
students
receiving
Federal
Title
IV
funds
may
be
subject
to
a
different
billing
policy
schedule
as
required
by
federal
regulation.
For
additional
information
contact
the
Financial
Aid
Office.
If the total of all aid funds and payments credited to a student’s account exceeds their institutional charges, the university will automatically issue a refund of the excess funds as soon as possible after the first week of classes, but no later than fourteen (14) days after the balance occurred.
All credit balance refunds are issued to the student via mailed check or direct deposit.* However, if a parent utilized a Federal Direct Parent PLUS Loan to cover a student’s institutional charges, a check may be issued to the borrower depending on the option they chose on the PLUS Loan application.
*A direct deposit account can be set up in the BW Payment Portal:
Once in the Payment Portal, under My Profile Setup, select Electronic Refunds and follow the instructions to add your bank account information.
Financial Aid Recalculations
A student’s financial aid may be recalculated by the financial aid office at any time due to revised federal/state awarding tables, federal verification, program eligibility, additional aid from outside sources, or changes in housing and/or enrollment status.
For refunds due to dropping classes or withdrawing:
Credit balance refunds resulting from a withdrawal will be issued within 7-14 business days after the withdrawal process is completed.
Withdrawals after the ninth week of the semester are permitted only for prolonged illness, change of employment or other circumstances beyond the student's control. Refunds after the ninth week, when permitted, are made according to the published billing policy assuming that the tuition and fees have been paid in full. View instructions to withdraw from BW. Dropping courses or withdrawing from BW may result in a refund to the student. Students should refer to the tuition refund schedule listed below for financial implications of dropped courses or a withdraw. Contact the One Stop for information on how dropped courses or a withdraw can impact financial aid.
For withdrawals before the first scheduled class at the beginning of the semester, 100 percent of the tuition charges are refunded. Room charges and Jacket Express account adjustments will be on a prorated basis.
Students who do not abide by the regulations of the residence halls or who show an unwillingness to cooperate with those in charge will be instructed to leave the residence hall. Any student leaving the residence hall or the University under disciplinary action is not entitled to any refund regardless of the time remaining in the term.
In the unlikely event that Baldwin Wallace University suspends operations, including the cancellation of classes as a result of a pandemic or other similar occurrence, the University will reopen and continue the semester as soon as feasible. Prepaid tuition, fees, room and board will not be refunded under this circumstance. All payments will be held and applied to the continued semester as though there were no interruption of services.
Tuition Refund Schedule
Necessary adjustments will be made to your student billing account if you drop a course or withdraw from BW. Tuition will be adjusted according to the following schedule:
Fall/Spring Semester*
Prior to first day of classes: 100% refund
Class Week 1: 100% refund
Class Week 2: 90% refund
Class Week 3: 70% refund
Class Week 4: 50% refund
Class Weeks 5-8: 25% refund
Class Week 9: 0% refund
Fall/Spring Minimester
Prior to first day of classes: 100% refund
Class Week 1: 100% refund
Class Week 2: 75% refund
Class Week 3: 50% refund
Class Week 4: 25% refund
Class Week 5: 0% refund
Summer*
Prior to first day of classes: 100% refund
Class Week 1: 75% refund
Class Week 2: 50% refund
Class Week 3: 25% refund
Class Week 4: 0% refund
*Workshops: No refund after start of class
Immersion Courses:
70% refund up to 20% of classes attended
50% refund up to 30% of classes attended
25% refund up to 40% of classes attended
0% refund after 40% of classes attended
Student financial aid may be impacted when dropping courses or withdrawing from the University adjusts tuition, fees or other charges. View financial aid FAQs.
