Contact the BW COVID-19 Response Team at the 24/7 helpline at (440) 826-7787 or send an email to

Updated September 13, 2021

Vaccinations on Campus: September 17-18

Baldwin Wallace is hosting an on-campus vaccination clinic Friday, September 17 and Saturday, September 18. The BW vaccination clinic makes it easy to schedule or drop in to get a COVID-19 vaccination. BW will be offering both the J&J Janssen vaccine (1 shot) and the Moderna vaccine (2 shots, 1 month apart). All BW students, faculty and staff are welcome.

Dates: Friday, September 17 and Saturday, September 18
Times: 10 a.m. to 4 p.m. by appointment and walk-in
Location: Lou Higgins Recreation Center
Schedule appointment: Sign up for vaccination appointment

Please bring your BW I.D. or valid driver's license. Please eat or drink prior to arrival as you will required to remain in the vaccination for 15 minutes after your shot.

Schedule an Appointment or Walk-in

Students, faculty and staff may drop-in anytime during the vaccination clinic hours or may sign up for a vaccination appointment. 10 appointments will be available every 15 minutes from 10 a.m. to 3:45 p.m.

When prompted use access code: YRJ7JUAIF3
This code provides you with access to the Lou Higgins Recreation Center vaccination location and available times.

After you have received an email confirmation of your appointment date and time, please complete the online health questionnaire prior to arriving for your appointment. A link to the questionnaire will be in your email confirmation. Completion of the questionnaire prior to arrival will ensure you move quickly through the vaccination process.

COVID-19 Vaccine Information

View information about the J&J and Moderna vaccines.

The COVID-19 vaccine is the single most effective way to protect our community. All university students, faculty and staff are eligible to receive a free COVID-19 vaccine at the BW Health Center or at retailers within walking distance from campus. If you are unable to attend the VAX CLINIC, call the BW Health Center now at (440) 826-2178 to schedule a vaccination appointment.

Providing Record of COVID-19 Vaccination

Based on guidance from the CDC and the Ohio Department of Health, non-symptomatic students, faculty or staff who have received a complete COVID-19 vaccine will not be required to quarantine if they are an identified close contact of a positive individual and provide documentation to support this. Vaccinated students, faculty and staff can submit proof of COVID-19 immunization(s) through the Med+Proctor system which BW uses to track and provide compliance, using their BW email address.

Note: If you submitted your vaccination information to BW Health Services during the spring 2021 semester or are a new student who submitted vaccine information via onboarding forms through BW's Admissions portal, you MUST also upload your information to Med+Proctor. This is the system the University will use going forward to track vaccinations and waive quarantine and surveillance testing protocols.

Using Med+ProctorMedProctor logo

All BW students, faculty and staff can provide evidence of vaccinations by uploading a photo of their vaccination card through the secure platform at Med+Proctor.

There is no charge for this service, though you have the option to purchase a membership that will provide lifetime access to your immunization data that can be shared with others, as you designate. (Please note: You do NOT need to purchase the membership or submit a doctor-signed immunization certificate.)

Steps to Submit Proof of COVID-19 Immunization

  • Log in to Med+Proctor using your BW username and password.
  • At the bottom of the screen, click on "Click here to submit another document."
  • In the "Document Type" drop-down menu, select "COVID Documentation: Optional."
  • Click “Choose file” and navigate to your vaccination card photo.
  • Click "Continue."
  • You will receive a confirmation email when your information has been verified by Med+Proctor.

Questions and Support

If you have difficulty using Med+Proctor, you may contact Med+Proctor between 8 a.m. and 5 p.m. Monday through Friday. During those hours, you can live chat with their support agents directly from their support site or while you are completing your upload. This feature is located at the bottom right of the screen on either Med+Proctor site.

You may also email with your issue, and this will create a ticket for their support agents to take care of you.

Frequently Asked Questions