The use of floppy disks has become a less popular method of data portability and storage as floppy disks can be highly susceptible to failure. For this reason, the HelpDesk recommends that users do not rely on floppy disks as the only backup copy of a data file. Using a floppy disk in more than one computer increases the likelihood of disk failure. Floppies are also easily damaged by moisture, heat, dirt, magnets, or even being ejected while still spinning.
CDs and zip disks are other forms of portable media, but also have drawbacks. CDs can get scratched easily, and only CD-RWs can be changed and re-written. Saving important files to a CD-R can be a good backup, but not convenient for saving multiple files on a regular basis. Zip disks are also becoming less popular and zip drives are rarely included on new desktop or laptop computers.
The recommended form of portable media storage is a flash drive (also know as a flash key). These small, portable devices can fit on a keyring or in a pocket or purse and provide excellent reliability. A flash drive is plugged into a standard USB port, allowing the user to save or retrieve files quickly and easily. These portable drives can be purchased in a wide range of memory size while retaining a small, convenient shape and size.
All computers in the labs at B-W will accommodate CDs and flash drives, but lab machines with a floppy drive or zip drive are very limited.
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