Confidentiality and Relesase of Information
Disability Services for Students (DSS) is committed to ensuring that all information and communication pertaining to a student's disability is maintained as confidential as required or permitted by the Americans with Disabilities Act (ADA). DSS values the privacy of its students and the confidentiality of the personal, educational and health information entrusted to us. In order to protect this privacy, we have policies and procedures to limit disclosure of personal information as outlined below. DSS is responsible for determining eligibility of reasonable accommodations. It is not necessary for any student to disclose the diagnosis of the disability to any department, staff or faculty (outside of DSS) in order to be accommodated.
Once documentation and the application are received, DSS will create a paper file. DSS owns and maintains these files in a secure storage for up to five (5) years after the last year in which the student was connected with our office. After that time, DSS destroys the physical file and all its contents. The following guidelines about the treatment of such information has been adopted by DSS. These guidelines incorporate relevant state and federal regulations.
Only DSS staff has immediate access to student files and records. Any information regarding a disability is considered confidential and will only be shared with faculty and staff who have a legitimate educational need to know. BW faculty and staff are made aware of academic adjustments, auxiliary aids and/or services deemed appropriate to meet student's disability related needs for equal access.
- This information is protected by the Family Education Rights and Privacy Act or FERPA.
- Sensitive information in DSS files will not be released except in accordance with federal and state laws.
- If a student wishes to have information about his/her disability shared with others outside of Baldwin Wallace, the student must provide a Release of Information Form to the Disability Specialist. Before giving such authorization, the student should understand the purpose of the release and to whom the information is being released. Students should also understand that there may be occasions when, within the university, DSS will share information regarding a student's disability at his/her discretion if circumstances necessitate or DSS has determined there is an appropriate, legitimate interest involved.
- A student has the right to review his/her DSS file with reasonable notification.