Financial Obligations and Billing Policy

All College charges and fees are due in full on Friday of the first week of classes. It is suggested that all necessary applications for financial aid assistance be completed prior to the first day of classes. A finance charge will be added to any account balance remaining after the first week of classes. Monthly account statements will assess a finance charge, on any unpaid balance, until the account is paid in full. If full payment cannot be made by the first due date, the student should make alternate arrangements. The Bursar's Office can assist with these arrangements to ensure that the account will be paid in full by the deadline.

For students and parents desiring to pay their educational expenses in monthly installments, a deferred payment program is available through Tuition Management Systems (TMS), a nationwide organization specializing in educational financing. Finance charges are not assessed to students enrolled in good standing in this payment plan. This plan includes insurance for the parent. Tuition, room and board charges can also be handled through this plan. The Cashier's Office has detailed registration information.

Students with delinquent billing accounts will not be allowed to register for the next semester unless full payment of the account has been received prior to the student registration appointment time. Students/Families using the monthly payment plan Tuition Management Systems (TMS) must have budgeted enough to have the current semester charges covered by the registration appointment time, or the registration will be delayed until payment has been made.

Students who are delinquent in meeting their financial obligations to the College are subject to additional restrictions. Certificates of credit (transcripts) or letters of honorable dismissal will not be issued. Diplomas will not be awarded. Students should contact the Bursar to make arrangements to resolve their delinquent status.

College tuition and all related charges are adjusted based on the published billing policy. First time BW students receiving Federal Title IV funds may be subject to a different billing policy schedule as required by federal regulation. For additional information contact the Financial Aid Office.

Withdrawals after the ninth week of the semester are permitted only for prolonged illness, change of employment, or other circumstances beyond the student's control. All requests for withdrawal, before the end of a term, must be in writing and should be addressed to the College Registrar's Office (copy to the Bursar's Office). Refunds after the ninth week, when permitted, are made according to the published billing policy assuming that the tuition and fees have been paid in full.

For withdrawals before the first scheduled class at the beginning of the semester, 100 percent of the tuition charges are refunded. Room charges and Jacket Express account adjustments will be on a prorated basis. For complete withdrawals after the semester begins, any unused money in the student's Jacket Express account is credited to the BW student billing account. Adjustments of tuition, fees and other charges for financial aid students who drop courses or withdraw completely will be made in accordance with the billing policy listed in the Guide to Financial Aid.

Students who do not abide by the regulations of the residence halls or who show an unwillingness to cooperate with those in charge will be instructed to leave the residence hall. Any student leaving the residence hall or the College, under disciplinary action, is not entitled to any refund regardless of the time remaining in the term.

In the unlikely event that Baldwin Wallace University suspends operations, including the cancellation of classes, as a result of a pandemic or other similar occurrence, the College will reopen and continue the semester as soon as feasible. Prepaid tuition, fees, room and board will not be refunded under this circumstance. All payments will be held and applied to the continued semester as though there were no interruption of services.

Billing Policy

If you drop a course or withdraw completely, you must notify the Registrar's Office immediately.  The Cashiers Office will make the necessary adjustments to your student billing account based on the date furnished by the Registrar's Office.  Tuition will be adjusted according to the following schedule: 

Fall/Spring Semester* Fall/Spring Minimester
Prior to first day of classes:  100% Prior to first day of classes:  100%
Class Week 1:      0% charge Class Week 1:  0% charge
Class Week 2:    10% charge Class Week 2:   25% charge
Class Week 3:    30% charge Class Week 3:    50% charge
Class Week 4:    50% charge Class Week 4:    75% charge
Class Week 5-8: 75% charge Class Week 5:    100% charge
Class Week 9:    100% charge  

Prior to first day of classes:  100%
Class Week 1:  25% charge
Class Week 2:  50% charge
Class Week 3:  75% charge
Class Week 4:  100% charge

 *Workshops:  No refund after start of class

Immersion Courses:
30% Charge up to 20% of classes attended
50% charge up to 30% of classes attended
75% charge up to 40% of classes attended
100% Charge after 40% of classes attended

All drops and withdrawals should be communicated to the Registrar's Office by the times indicated.

Weekend students will have until 1:00 p.m. on the Monday after the first weekend class to withdraw and receive a 100% refund, adjustments after that will be computed as above.
Any unused money remaining in your Jacket Express account will be credited to your student billing account.
Adjustments of tuition, fees, and other charges for Financial Aid students who drop courses or withdraw completely will be made in accordance with the policy in the Guide to Student Financial Aid.
All adjustments will be made to students as a credit on their student billing account with BW and will be carried over to the next semester of attendance. For student billing accounts that are over paid, you must request a refund check with the Cashier's Office.


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