Financial Aid

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BW's Liaison for Tuition Exchange: 

Dr. George Rolleston
Director of Financial Aid


BW’s Tuition Exchange Program

Baldwin Wallace University (BW) is a member of both the traditional Tuition Exchange, Inc. Program and the
Council of Independent Colleges Tuition Exchange Program. These two programs allow dependents of our faculty and staff to apply for receipt of a tuition exchange scholarship at participating institutions. Over 600 schools participate in the traditional tuition exchange program and over 375 schools are members of the CIC tuition exchange program.  

Eligibility to participate in BW’s Tuition Exchange Program is determined by the Liaison for Tuition Exchange, Dr. George Rolleston, Director of Financial Aid (x2081). To be considered, a BW employee must meet the following criteria:
-        Be a full-time employee of BW and be in good standing with the institution
If an employee meets the criteria they are eligible to have their dependent student be considered for possible tuition exchange through one of the institutions that participates in the CIC Tuition Exchange Program. All eligible, full-time BW employees automatically can be considered in the CIC tuition exchange program for possible receipt of a tuition exchange scholarship at one of the participating CIC institutions. 
If an employee is classified in their position of employment as one of the following, and is also employed full-time, consideration for a tuition exchange scholarship can be considered as well through the traditional Tuition Exchange, Inc. Program. These acceptable classification codes are as follows:
S          Assistant Professor
T          Associate Professor
U          Full Professor
V          University Officer
L2        Technical/Analyst
L3        Senior Technical/Analyst
O         Administrator
P          Manager
Q         Senior Manager
If an employee is currently on probationary status, this benefit is not applicable until the employee is no longer on probationary status.
Dependent students of eligible full-time BW employees must meet all academic and admission requirements at the institutions that they wish to be considered for receipt of a possible tuition exchange scholarship. This scholarship is for dependent students enrolling in a program of study leading to their first bachelor’s degree. Dependent students 25 years or less can be eligible. The scholarship does not apply for graduate degree work. Eligible dependents are sponsored for up to a maximum of four years (eight semesters or 12 quarters) of full-time undergraduate study. Summer sessions and overseas study semesters are usually excluded from scholarship consideration. 
During times when there could be a limited number of spots available for receipt of a traditional Tuition Exchange, Inc Program scholarship, these spots are awarded to (1) current dependent students receiving a tuition exchange scholarship, and then (2) to those eligible to possibly begin to receive a tuition exchange scholarship based on years of service at BW. This system of limiting access to tuition exchange was last used by BW in the 2012-13 academic year. With respect to a CIC tuition exchange scholarship, there is no limit on the number of authorizations that can be issued by BW. The limitation on this competitive scholarship is in the number of spots made available by an institution for incoming prospective students. 
Eligibility does not guarantee an award. Each individual institution determines their admission criteria, the number of scholarships offered, and the timeline for their process. Parents of dependent students wishing to be considered for a tuition exchange scholarship may contact the Tuition Exchange Liaison Officer of prospective colleges and universities about their deadlines and criteria used in awarding these competitive scholarships. 
The amount of the scholarship is determined by the amount of the tuition charged by each individual institution. For CIC approved tuition exchange scholarships, the value of the scholarship is equal to the amount of tuition charged. For scholarships offered through the traditional Tuition Exchange, Inc. Program, the maximum value in 2015-16 of the scholarship is $33,000. For a school, with a tuition amount less than this value, the scholarship is equal to the amount of tuition charged. For a school where the tuition is more than the value indicated, the scholarship is for the maximum value of the award that is set for that year. All other college charges, including any tuition amount not covered by the tuition exchange scholarship, as well as college fees, room, and board charges are all not covered by the tuition exchange award. A tuition exchange scholarship usually replaces any other institutional awards that the school may have offered the student prior to their selection for tuition exchange. Federal and state grants received by the student usually reduce the value of the tuition exchange scholarship. In addition to being accepted by that institution for admission, and in being a full-time student, the dependent student may need to meet other institutional requirements in order to receive a tuition exchange scholarship. If offered a tuition exchange scholarship – usually between late January and the end of April – carefully review the information received by that institution pertaining to your action steps required to secure the tuition exchange scholarship. 
Application Process:
1)     You, the employee, should check with the BW Liaison for Tuition Exchange about your eligibility for participating in tuition exchange. This person can verify your eligibility for you.
2)     You should review which schools your dependent student is likely to be applying to for formal admission. Compare these schools with the list of participating tuition exchange institutions, for these are the ones you will want to forward to the BW tuition exchange liaison for having an authorization sent by BW to the tuition exchange liaisons at those participating schools.   There is no limit as to the number of schools authorizations can be sent nor a limitation in adding more schools to your list later on. Also, it is not required that your dependent student must first be formally accepted at the school before you providing the name of the school as a possible school of interest for receiving a tuition exchange scholarship.
3)     Submit those names of interested schools to the BW Liaison for Tuition Exchange between October 15 and January 10th, with January 10th being in the year that your dependent student will be starting college.  Other information pertaining to your dependent will also be needed by the BW Tuition Exchange Liaison Officer. The BW Liaison will forward your child’s authorization for consideration by those institutions of a tuition exchange scholarship to the liaison for tuition exchange at each of those participating institutions. In addition, the BW Liaison will notify you in writing of which institutions an authorization has been sent on your behalf.
4)     If you have not done so already, begin the formal admission application process for each school that your dependent child is possibly interested in attending. A school will not consider your dependent student for a tuition exchange scholarship unless formal acceptance to the institution has been granted by that school.
5)     Once accepted for admission at those schools that your dependent child is considering, each of those institutions will consider your child’s application for tuition exchange usually sometime between late January and the end of April. You usually receive acceptance notification to the school and even the awarding of other institutional scholarships and awards prior to any determination to be made about tuition exchange. If later offered a tuition exchange scholarship, it usually “bumps” any prior awarded institutional gift assistance, which becomes recognition in name only.
6)     If offered a tuition exchange scholarship by an institution, be aware of the notice of acceptance and any other action steps required on your part. If no longer interested in that school for possible attendance, let the school know so they can release the tuition exchange scholarship to another student. 
A tuition exchange scholarship is normally renewable based upon two criteria: (1) the employee remains at BW in the position of employment and status that allows eligibility for participating in tuition exchange. Leaving BW does terminate the scholarship and at a point usually entering into a new semester of enrollment, and (2) the student needs to meet the minimum criteria required at the participating institution usually related to cumulative GPA and in being a good student citizen at the institution. The BW Liaison will annually forward a renewal authorization to the school that your dependent student has been enrolled at in the fall of each year until the four years of eligibility has been met. The participating institution confirms this renewal with the BW Liaison at some point in time before the new academic year begins, usually by May 1st. Only if the dependent child changes schools or stops being enrolled or now attends part-time, should you need to contact the BW tuition exchange liaison. Once started, your dependent child will be a part of an annual report that is maintained by both the exporting school (BW) and the importing school (the school where your child is enrolled).   Because of the membership cost of belonging to a tuition exchange program, BW does asked our employees to help pay for this cost by being charged once per year, during years of participation of up to $200 per year. This fee is charged by BW’s Bursar and the funds collected helps to offset the membership charge to BW for participating in the two tuition exchange programs. 
Contact Information:
For further information about the BW Tuition Exchange Program, an annual information session is held in the fall semester for interested BW employees. However, individual questions can be addressed directly to BW’s Liaison at anytime:
Dr. George Rolleston
Director of Financial Aid


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